A data room is a safe environment for sharing confidential business files with investors, partners, and other stakeholders. It comes with features like watermarking, auditing, and granular settings for access control. Be aware of the security features offered by the vendor, and whether it supports the formats used by your team when choosing a data room vendor.
Additionally, some providers provide additional security options, like auto-indexing and fence view. Find a solution that lets you synchronize your FTP, desktop or other storage options with the data room. This will enable an easy and fast organizing. Find out whether the data room is equipped with the ability to search in multiple languages and OCR to search text in images and PDF documents.
It is also important to determine if your selected provider can redact specific fragments or the entire content of documents. This feature can help to safeguard your personal information by removing personal data from images and PDFs.
Some of the best VDR vendors provide comprehensive analytics and reports that help you monitor the activities in your virtual data room. Choose a vendor that can monitor all uploads, downloads, and viewings of files, in addition to allowing you to create customized reports based on the activity.
Another thing to look for is a trial offer which lets you test the top features like data uploading, innovative collaboration and security features without the need for an upfront commitment. iDeals provides a 30-day free trial that provides unlimited preparation time, 2 administrators 500 MB of storage space, file encryption, dynamic watermarking and a basic digital rights management system.