The cost of data room plans varies greatly based on how the vendor structure their fees. Some vendors charge per page while others have a more flexible fee structure and unlimited users. Some of them also integrate with other platforms, bringing features and making it easier here for teams to use the service.
The most popular pricing structure involves a flat monthly fee that covers a certain amount of storage and unlimited users. This is a great option for large projects that have long timeframes and is generally more cost-effective than providers that only charge a per-user or page fee.
Some providers employ a capacity-based model that charges for an annual fixed fee depending on the amount of GBs a client uses in their virtual data room. This is less expensive than the per-page or per-user model, and is ideal for businesses who exchange primarily textual data.
Another alternative is a plan that charges a fixed price per data space based on the number of files that are uploaded to the repository. This type of fee structure is generally cheaper than the per-page or per-user fees and is suitable for large audio and video files.
The cost of a virtual data room will be based on the length of time it’s active and if it will be used to help multiple projects. It is recommended to select a service that allows users to create multiple data rooms because this makes it easier to manage access rights and track all documents. In addition, some companies restrict a certain number of users per data room, so check their limits before you sign up.