Board software can be used to host online meetings. This allows for more efficient meetings as well as better engagement with the board and better management of paperwork. When a meeting is held in person or over video conference, the use of specific tools can guarantee the meeting’s success. Implementing these tools can be difficult and requires training, as well as adjusting the existing procedures.
The best board management software provides a single integrated solution to manage the entire meeting process. It helps administrators create an agenda and send all the relevant documents to members prior to time. It allows them to distribute the materials and also record meetings using its integrated audio/video conference tool. It even creates meeting minutes automatically after the meeting. Additionally, it can store and secure all the materials for a board in a central location that is easy access.
Another major aspect of the software is its ability to block distractions. For example, it should permit attendees to disable their microphones if they aren’t talking. It should also establish a conversation protocol. For example it should be the procedure for raising hand when asking for a question or seeking permission to speak. To avoid confusion or frustration it is crucial that these rules are clearly explained to all members before the meeting.
Finally, the software should be accessible across all devices, so that members can easily access it. The best portals offer versions that are optimized for desktop, tablet and mobile devices. This lets the software meet its aim of increasing attendance and increase engagement among board members.