The management of a company is almost always delegated to the board of directors (and this can be set out in your Articles of Association). Even if a few of the day-today decisions are delegated other departments, it is vital that your board stays connected and informed by holding regular board meetings.
It is essential to ensure that your attendees have sufficient time to prepare for the meeting. Ideally, this is accomplished by sending out the agenda and any other reports in advance. Give at least a week’s notice so that everyone are able to be able to attend.
The first item on the agenda should be items to be resolved. This covers all issues that require a final decision in addition to any discussion points or unfinished business from previous meeting.
Another important aspect of the agenda is to talk about the performance of the organization. This includes reviewing any major accomplishments and milestones in addition to identifying future strategies and areas for improvement.
It is important to keep in mind that discussions should be productive and focused. Distractions over new topics could delay discussions and distract you from the principal goals of the meeting. Board members must respect each other’s opinions and refrain from interrupting anyone except when they have an issue or issue to bring up. It is also good etiquette for cell phones to be silenced and only to be used in emergencies. This will enable everyone to remain alert and vigilant.